Are you Ready to transform your accounting?
In 2025, eCommerce success demands more than great products—it requires a robust tech stack. Platforms like Amazon, Shopify, Etsy, and Walmart increase complexity in managing cash flow, taxes, inventory, and financial reports. Manual processes like downloading spreadsheets or reconciling thousands of transactions waste time and risk errors.
Smart accounting apps integrated with Xero or QuickBooks Online (QBO) streamline eCommerce accounting, saving time, improving accuracy, and enabling scalability. Discover the top five apps every online seller needs in 2025.
1. A2X – Best for Amazon & Shopify Accounting
Ideal for: Amazon FBA, Shopify, Etsy, Walmart sellers
Why it’s essential: A2X simplifies eCommerce bookkeeping by syncing sales, fees, refunds, and VAT into Xero or QBO. It transforms complex Amazon settlements or Shopify payouts into clean, reconciled entries.
Key features:
- Breaks down sales, fees, VAT, and shipping
- Offers daily or settlement-based summaries
- Ensures books align with bank feeds
Why choose A2X? It’s HMRC-compliant, supports global markets (UK, US, Middle East), and is the gold standard for marketplace accounting.
2. Link My Books – VAT Compliance for UK & EU Sellers
Ideal for: Amazon, eBay sellers in the UK and EU
Why it’s a must: Designed by UK accountants, Link My Books ensures VAT compliance with Making Tax Digital (MTD). It automates tax treatment for every transaction, perfect for cross-border sellers.
Key features:
- Detailed VAT breakdowns per sale
- Handles multi-currency transactions
- Seamless Xero and QuickBooks integration
Why choose it? Link My Books is a lifesaver for eCommerce VAT management and international sales.
3. Dext – Real-Time Receipt & Invoice Automation
Ideal for: Sellers managing receipts, supplier invoices, and bills
How it works: Dext (formerly Receipt Bank) automates data entry. Email receipts, snap photos, or upload PDFs—Dext extracts, categorizes, and syncs data to Xero or QBO instantly.
Key features:
- Auto-matches transactions to bank feeds
- Learns your categorization patterns
- Integrates with Amazon Business and digital invoices
Why choose Dext? It’s perfect for busy eCommerce teams needing efficient bookkeeping on the go.
4. Syft Analytics – Actionable Financial Insights
Ideal for: Business owners and finance teams seeking better reporting
Why it’s powerful: Syft transforms Xero or QuickBooks data into stunning dashboards, forecasts, and reports. Track profit margins, cash flow, or inventory with ease.
Key features:
- Multi-entity consolidated reporting
- Cash flow forecasting
- eCommerce-specific KPIs
Why choose Syft? Replace spreadsheet chaos with clear, investor-ready financial insights.
5. Unleashed – Inventory Management for Growth
Ideal for: Shopify, WooCommerce, and wholesale sellers
How it works: Unleashed syncs sales channels with Xero or QBO, providing real-time inventory, COGS, and reorder insights. Ideal for multi-warehouse or bundled product management.
Key features:
- Live inventory tracking
- Batch tracking and bill of materials (BOM)
- Accurate COGS posting to Xero/QBO
Why choose Unleashed? Eliminate manual stock control for scalable operations.
Your Ideal eCommerce Accounting Stack in 2025
Tailor your tech stack to your business type with these recommendations:
| Seller Type | Recommended Apps |
|---|---|
| Amazon FBA UK Seller | A2X, Link My Books, Dext, Syft |
| Shopify Global Seller | A2X, Dext, Unleashed, Syft |
| Multichannel Brand (UK+US) | A2X, Syft, Link My Books, Dext |
| Wholesale with Warehouses | Unleashed, Syft, Dext, Xero Projects |
Case Study: Saving 25 Hours Monthly with Automation
A Shopify and Amazon client in North America previously spent hours manually reconciling payouts. After integrating A2X, Dext, and Syft with Xero, they achieved:
- 25 hours saved per month on accounting tasks
- 100% reduction in VAT filing errors
- Investor-ready financials available on demand
Scale Globally with Smart Accounting
Whether you’re in the UK, North America, or the Middle East, these apps offer seamless, scalable solutions. Modern eCommerce accounting isn’t just about compliance—it’s a strategic tool for growth.
Build Your Tech Stack with eSeller Accountant
eSeller Accountant specializes in setting up, integrating, and optimizing Xero and QuickBooks Online for eCommerce businesses. Tailored to your region, platform, and growth stage, we help you automate and scale.
Are you Ready to transform your accounting? Contact us now!
